A full and detailed Inventory Report is one of the best ways to minimise the potential for disputes and ensure deposits are returned in full or clearly itemised for deductions are made.
If an inventory is presented at the start of the tenancy, it’s more likely that the property will be returned in the condition it was originally let. Presented at the check in, the inventory report will itemise and details all the elements in a room, age, description, condition, this process should be repeated for every room in the property.
A poorly constructed inventory report, with little or no detail will be of zero value at anyone. You should consider that a third person not associated to property should be able to read the report and clearly understand all that is documented.
All inventory check in reports, check out reports, mid-term inspections and room check out /in report are producing on site by our associates, the reports are lodged and stored in the cloud, you can also have your own account within our software to allow you to make changes to the report and complete the check in with the yourself or let us take care of the whole process for you.
A detailed inventory will check the following aspects;
Furnished properties
• Make sure you note down the state of the structural integrity of the beds, such as the bedframe and supports as well as both sides of the mattresses.
• Do all drawers work and are the insides of all drawers and wardrobes clean?
• Check to see if any of the property's furniture is already damaged, stained, torn or chipped.
Doors and walls
• Check doors open, close and, where necessary, lock properly.
• Deal with any signs of mould or damp on the walls.
• Note the condition of skirting boards and door frames.
• Look out for any marks, stains or damage to shelves, surfaces, ceiling, painted areas or wallpaper.
Flooring
• Look for any stains on carpets and any rucked areas or rips to the flooring or carpets.
• Check for holes and stains in lino or laminate floors and look for chips or signs of stained grout on tiled floors.
Windows
• Check all windows open and close properly and are damage free. Note any damage or staining to curtains, rails and blinds.
• Deal with any signs of condensation, damp or mould.
Kitchen
• Check the state of the cupboards and worktops, make sure all white goods work, are clean and clear of mould or damage.
• Make sure the oven, grill and hobs are clean and in full working order.
Bathroom
• Make sure the taps work and sinks and bathtub drain properly.
• Check the shower works, the doors, showerhead and curtains are fitted properly and are clean.
• Ensure the toilet is clean, in good working order and flushes properly.
• Note any stains or damage to the toilet, sink, bathtub, any mirrors or tiles.
• Deal with any areas with mould.
Outdoors
• Make sure that drives, gardens and paths are presentable, with no rubbish or unwanted items and that they are damage free.
• Check that fences and garden walls are not broken or damaged.
• Inspect any garages or sheds for damage and for clutter that may have to be removed.
• Check that any side gates are secure.
Utilities
• Make sure that all essentials are in working order, that all the lights work, bulbs are in place, fittings are secure, and plug sockets are fully functioning.
• Also check that the boiler has been checked by a professional and the radiators are functioning.
• Tenants will need to know the location of all meters and how to take accurate readings to pay for energy and water consumption.